Module Description – Automobile Engine Manufacturing with Order wise tracking System

Purchase Order Updating:

The purchase order for an engine is a binding bill of sale that must be signed by both the buyer and seller. It itemizes the cash selling price, documentation fees, sales taxes, registration fees, plate fees, rebates and any down payments made by the buyer. The purchase order for a bike highlights all charges related to the transaction. A purchase order may also itemize trade-in information and other promises made by the seller. After submission of quotation to the customer, the trade will be finalized. The Customers finalize price then they give purchase order to the supplier. The number of purchase orders received are updated for order processing. Whenever we need the purchase order details it is easy to access the information.

Order wise ID Number Allocation:

The Global Shipment Identification Number (GSIN) is the GS1 Identification Key used to identify a logical grouping of logistic units for the purpose of a transport shipment from the seller to the buyer. The unique identifier is comprised of a GS1 Company Prefix, a Shipper Reference, and a Check Digit.             While updating, auto generation of Purchase order number will be assigned. This number is used to track the manufacturing product present location and status. Until the final stage the manufacturing product is tracked according to the number assigned. The daily manufacturing details of the engine are updated time to time by the supervisor.

Indent Preparation:

When the Indent ordered quantity for all items is included in the Purchase Order then the Indent can be considered as ‘Closed’. The indents can either be directly used to raise the Purchase Order or can go through the Proper sequence of Request from different Vendors then Rating the Quotations received from different Vendors and then raising the Purchase Orders. All the indents can be directly used to raise the Purchase Order except the Indents whose status is ‘Closed’. Here requisition number will be stored in indent by system. Once the order is conformed production manager prepares the raw materials required to manufacture the product. This complete requirement list is called as indent. All materials are checked in the stores as per the list then, if there is any shortfall of materials immediately the materials are arranged to avoid production delay.

Passing QC (Individual ID for Engines):

            Quality control (QC) is a procedure or set of procedures intended to ensure that a manufactured product or performed service adheres to a defined set of quality criteria or meets the requirements of the client or customer. In order to implement an effective QC program, an enterprise must first decide which specific standards the product or service must meet. After this, corrective action must be decided upon and taken (for example, defective units must be repaired or rejected and poor service repeated at no charge until the customer is satisfied). If too many unit failures or instances of poor service occur, a plan must be devised to improve the production or service process and then that plan must be put into action. Quality test will be conducted in each and every stage. By referring the individual engine ID code periodical status can be known easily. If the customer wants to know the status of their product, it is easy to get the details by using the reference number of individual engine ID.

Packing and Assigning Reference Number:

            Packaging of parts shall be sufficient to afford protection against deterioration and physical damage during shipment from the supply source to destination. Use of individual bags or containers shall be used to insure adequate protection from physical contact with other parts. Use of newsprint, excelsior, or loosed fill expanded polystyrene shall be avoided as a means of cushioning. The package shall be plainly marked with handling precautions against electrostatic discharge and moisture barrier labels components. Packing of the engine will be done after passing all quality tests. Then each packed box consists of a reference number along with the engine ID. This is to track the product even it is in packed condition. When the product is in transit also we easily identify the product details.

Customer & Agent Contacts Info:

            A contact centre can be defined as a coordinated system of people, processes, technologies and strategies that provides access to information, resources, and expertise, through appropriate channels of communication, enabling interactions that create value for the customer and organization. Contacts database are important for a trader, so the customer & agent contact information are updated up to date. The information consists of customer / agent name, address, phone, e-mail etc. For sending greetings and to do promotional activities these contact are used. The contact center typically includes one or more online call centers but may include other types of customer contact as well, including e-mail newsletters, postal mail catalogs, Web site inquiries and chats, and the collection of information from customers during in-store purchasing. A contact center is generally part of an enterprise’s overall customer relationship management (CRM).

Tracking the Order Status:

The seller is responsible for processing and shipping your order. Contact them directly for status information. If the seller provided tracking for your order, you can track it by clicking Track [Carrier] package on the receipt page. Tracking information varies by carrier. Some only provide final confirmation of shipment, while others provide detailed updates, like estimated delivery dates or current locations. If once the tracking facility is provided the product location is easy to find with the help of allotted engine ID number for each and every engine it is possible. There are different stations in the factory product will moved from one station to another by means of conveyers. Since QR automated system is followed in the manufacturing site tracking system is easy. You can also change your personal details, delivery details and traveler names, if your passes have not yet been fulfilled. Your order confirmation email contains the login details for your account. These are the most common order statuses: Order received, Payment accepted, Pass printed and Order shipped.

Order Dispatched Summary:

When your order has been dispatched, you will receive an email notification to advise you that it’s on the way. The dispatched notification means that your order has been packed and waiting to be picked up from the warehouse by the delivery company, this occurs twice every weekday. These information are updated in the order dispatched summary by referring the delivery challan. Shortly called as “DC”. Whenever the materials are dispatched Delivery challan is prepared with the reference number. Without delivery challan materials won’t send out from the company.

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